Free Purchase Order Generator
How Purchase Order Generator Works
Fast, private in-browser document processing engineered with enterprise-grade accuracy.
Enter Buyer & Vendor
Add your company procurement info and supplier billing/shipping contacts.
Itemize Products
Specify SKU codes, descriptions, quantities, unit prices, and delivery deadlines.
Download Official PO
Export a structured PDF purchase order to send to your vendor.
Separate Ship-To Address
Clearly designate warehouse or office delivery destinations separate from billing.
Sequential PO Tracking
Include standard PO numbers and requisition dates for accounts payable.
Tax & Freight Accounting
Include shipping costs, sales tax, and commercial payment terms (Net 30).
Signature Authorization Block
Dedicated section for manager and procurement officer sign-offs.
Frequently Asked Questions
Everything you need to know about formats, browser privacy, and file handling.
What is a Purchase Order (PO) and how does it differ from an invoice?▼
A Purchase Order (PO) is sent by a buyer to authorize a purchase from a vendor, detailing agreed products, quantities, and pricing. An invoice is sent by the vendor *after* fulfilling the order to request payment.
Is a Purchase Order legally binding between a buyer and a vendor?▼
Yes. Once accepted and acknowledged by the seller, a purchase order becomes a legally enforceable contract establishing pricing, delivery deadlines, and fulfillment terms.
What crucial information must be included on an official PO document?▼
An official PO must include: PO Number, PO Date, Buyer Company Name & Billing Address, Vendor Company Name & Contact, Shipping Destination Address, Delivery Method, Itemized Table, and Authorized Signature.
How do I format vendor details, shipping address, and payment terms (Net 30/60)?▼
Our template provides dedicated form fields for Vendor Contact Info, Ship-To Address, required delivery date, shipping method (FOB terms), and payment terms (Net 30, Net 60, COD, Wire Transfer).
Can I include line items with part numbers, quantities, unit prices, and tax rates?▼
Yes. Add itemized rows including Part/SKU Number, Item Description, Quantity, Unit Price, and Tax Rate. The calculator sums subtotals, freight/shipping charges, and total order commitment.
How should PO numbers be formatted and tracked for accounting records?▼
Standard practice uses sequential alphanumeric numbering (such as 'PO-2026-0042'). Keeping numbers unique simplifies matching incoming supplier invoices against open purchase orders.
Can I add delivery deadlines and authorized buyer signature lines?▼
Yes. The footer includes spaces for Procurement Manager authorization signatures, approval dates, and special packaging or receiving instructions.
Can I download the purchase order as a clean, print-ready PDF?▼
Yes. One click exports a crisp, professional vector PDF formatted for standard A4 and US Letter printing, ready to email to suppliers.
Is this purchase order generator free for small businesses and procurement teams?▼
Yes, 100% free with no subscription tiers or limitations on how many purchase orders your procurement team can generate.
Does Docgin retain my procurement pricing, supplier lists, or orders?▼
No. Your supplier pricing, vendor contacts, and purchasing volumes remain strictly private and are never stored on our servers.
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